A10 Organizing Your Mail 2:09
prev < Mac Basics > next
1
00:00:00,666 --> 00:00:02,331
Organizing Your Mail
2
00:00:02,833 --> 00:00:06,498
Keeping your e-mail accounts
and messages organized e-mail is easy
3
00:00:06,500 --> 00:00:08,248
thanks to the mailboxes.
4
00:00:08,250 --> 00:00:10,481
Mailbox is our custom folders you can create
5
00:00:10,483 --> 00:00:12,331
to help manage your inbox.
6
00:00:13,916 --> 00:00:15,581
To make a new mailbox
7
00:00:15,583 --> 00:00:17,581
click the + sign in the lower left corner
8
00:00:17,583 --> 00:00:19,623
and choose "New Mailbox".
9
00:00:21,750 --> 00:00:25,498
Select a location
and give your mailbox a name.
10
00:00:30,333 --> 00:00:33,748
Now you can simply drag and drop
messages into it.
11
00:00:33,750 --> 00:00:38,081
Create mailboxes to organize e-mail
from friends, family and coworkers.
12
00:00:41,708 --> 00:00:43,956
Sorting Messages with Rules
13
00:00:45,583 --> 00:00:49,415
Mail rules can automatically
move messages to appropriate mailboxes
14
00:00:49,416 --> 00:00:52,540
based on any conditions you choose.
15
00:00:52,541 --> 00:00:54,888
Let's create a rule that places e-mail from Emily
16
00:00:54,890 --> 00:00:57,790
in the friends mailbox.
17
00:00:57,791 --> 00:01:00,626
First click "Add rule",
18
00:01:00,628 --> 00:01:02,321
next enter a description
19
00:01:02,323 --> 00:01:05,290
and set a rule to look for her address.
20
00:01:05,291 --> 00:01:06,998
Then select the action,
21
00:01:07,000 --> 00:01:10,998
in this case moving the e-mail
to the friends folder.
22
00:01:11,000 --> 00:01:12,790
Click "OK" to save your rule.
23
00:01:13,416 --> 00:01:19,873
Now all messages from Emily will be placed
in your friend's mailbox automatically.
24
00:01:20,583 --> 00:01:23,040
Creating Smart Mailboxes
25
00:01:23,416 --> 00:01:27,165
Another way to keep your mail organized
is with Smart Mailboxes.
26
00:01:27,166 --> 00:01:30,248
A Smart Mailbox helps you locate
messages in your inbox
27
00:01:30,250 --> 00:01:33,706
based on specific conditions or criteria.
28
00:01:33,708 --> 00:01:35,415
To make a Smart Mailbox
29
00:01:35,416 --> 00:01:37,393
click the + sign in the lower left corner
30
00:01:37,395 --> 00:01:39,998
and choose "New Smart Mailbox".
31
00:01:40,833 --> 00:01:45,081
Let's create a Smart Mailbox
that looks for e-mail with attachments.
32
00:01:45,083 --> 00:01:47,415
First enter a mailbox name
33
00:01:47,416 --> 00:01:52,706
and then select the condition
"Contains Attachments",
34
00:01:53,958 --> 00:01:56,081
click "OK" to save your new Smart Mailbox.
35
00:01:57,458 --> 00:02:01,665
Now all e-mail with attachments
will appear in this Smart Mailbox.
36
00:02:01,666 --> 00:02:03,711
These messages are still in your inbox,
37
00:02:03,713 --> 00:02:06,915
the Smart Mailbox just makes them
easier to find.
page revision: 2, last edited: 11 Jan 2010 23:39